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Today's Zoom Tip - 5 November 2020
5 November 2020
Remember, remember the 5th November, for now we shall talk about Zoom! Teams tips is branching out to cover other remote working tools and offer some best practice, good etiquette and features advice.
This week, we're looking at tips to prevent Zoom-bombing.
What is 鈥榋oom-bombing鈥�?听
Zoom-bombing听is听where听someone听deliberately disrupts听your Zoom meeting in some way,听often by sharing听inappropriate content,听which can be very distressing to both host and participants.听There are a number of things you can do to prevent this happening, although as always, there is a balance to be struck between making it听simple听for people to join your meeting and protecting it from听unwanted听behaviour.听
Settings听
There are default听settings which听determine听who can join meetings, how they join and what they can do. It鈥檚 worth spending a bit of time听听in Zoom and changing them if necessary. Please note - the default settings for 果冻影院 zoom accounts have been determined with security in mind, so we recommend you don鈥檛 change them unless absolutely necessary.听听
Scheduling听your meeting听
You can听make your meeting more secure听by choosing certain options听when you first听schedule a听meeting听in听听or via听:听听听
- Only allow authenticated users听
You can set听the听meeting to听Only allow authenticated users to join.听This option is recommended if all those joining will be 果冻影院 members.听If you do need to invite external participants to the meeting, you are given two options when setting it up; the default option is 鈥樄秤霸� users only鈥� and the other is 鈥榓nyone with a zoom account鈥�. Choosing the latter allows for external attendees to join but will force them to log in via their own accounts, giving some level of security as their identity will be known. - Generate a Meeting ID听and passcode听
Zoom has the option of听using a Personal Meeting ID (PMI), but your PMI is unique to your account and never changes so we don鈥檛 recommend you use it. Instead, we recommend you generate a听Meeting ID听and use a听Passcode.听You can share the听Meeting ID听and Passcode privately with invitees and advise them not to share it with anyone else.听Do generate a new Meeting ID and Passcode for each meeting to听further minimise听the possibility of unwanted guests.听 - Enable Waiting Room听
This听鈥榦nline bouncer鈥� option听is useful in that it holds participants in a waiting room, so that you have to approve them to let them into the meeting.听By default the waiting room feature only applies to those without a 果冻影院 Zoom听account, but you can change this in听Settings听(see above)听to place all participants in the waiting room if this option is ticked听for a听particular听meeting.听 - Allow participants to join anytime听
Untick this option if you want to prevent people starting the meeting before you join so you can be present to monitor behavior.听
During your meeting听
You can听prevent participants听chatting听privately to each other,听sharing听their screen听or unmuting themselves.听The first two can be听set by default for all meetings听in听Settings听(see above) and听you can听change听all听these听during听a听meeting using the听Security听option,听which also includes the useful ability to听Lock Meeting听if you are happy that all participants have successfully joined.听Finally, if听someone is misbehaving,听you can go to听Participants听and choose the option to听Mute,听Turn off Video or Remove that particular person.听
More information is available on the听, and in particular听the article on .听This听听also has useful tips.听If you require additional guidance, please contact zoomsupport@ucl.ac.uk.听听