This page will provide you with logon links to ISDs main IT applications. The page is grouped by task area. To request updates to this page, please raise a ticket with MyServices.
Alumni relations
¹û¶³Ó°Ôº's Advancement teamÌýencompasses the alumni relations team, which uses MySupporters to manage alumni relationships, including donations and giving.
- MySupporters
Alumni relationships management tool.Ìý For use by ¹û¶³Ó°Ôº Advancement team only.
Document management
Document management underpins many of our core services including MyFinance, MyHR, and SITS.Ìý The main service, Documentum (EDRM) is supported by ISDs Records & Workflow team.
- Documentum (EDRM)
Documentum (EDRM) is ¹û¶³Ó°Ôº's enterprise document management service.ÌýÌý
Financial processing
¹û¶³Ó°Ôº's Finance teamsÌýhandle financial processes including spending money,Ìýreceiving money, and reporting.Ìý These processes are primarily supported by the MyFinance, Worktribe, and Axiom systems.
- MyFinance
Oracle eBusiness Suite based finance applications including the modules : Account Payable (AP), Accounts Receivable (AR), General Ledger (GL), Grants Accounting, iProcurement, iExpenses, and Advanced Collections (AC)
- Worktribe
Tool to help researchers estimate costs for research proposals
- Axiom
Finance reporting tool used by central finance and departmental finance officers. ÌýIntegrates with MyFinance and SITS Student Accounting Module (SAM)
Human Resource administration
¹û¶³Ó°Ôº's Human Resource department supports ¹û¶³Ó°Ôº and ¹û¶³Ó°Ôº's people.Ìý The main HR systems are MyHR andÌýTalentlink.
- MyHR
Core HR system for staff records, payroll, absence management, and pension services. ÌýBased on the Oracle eBusiness Suite (EBS) platform)
Ìý
- Talentlink
HR Recruitment system that improves the way ¹û¶³Ó°Ôº attracts, recruits, and retains internal and external talent. ÌýTalentLink is a SaaS solution provided by CornerStone that delivers a simplified and seamless permanent recruitment process. ÌýTalentlink interfaces with MyHR
- MyLearning (LearnUpon)
Staff learning portal, including all mandatory staff training
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- Immigo
Request a certificate of sponsorship (CoS) for staff needing a visa, as per the HR CoS advice.Ìý To request access to Immigo, raise a requestÌýwithÌýhr.services
Identity
ISD's identity teams manage a number of systems that help ¹û¶³Ó°Ôº manage people's identities.Ìý The key systems are MyAccount, the Services System, and UPI
- MyAccount
Account management service for password changes and resets. ÌýUsed by all staff and students. ÌýBest used with phone number and email registration
- Services System
Enables Departmental Administrators and other departmental staff to request and revoke access to ¹û¶³Ó°Ôº services (eg. computer accounts, library services, telephone services) for members of their department including staff, visitors and, where appropriate, students
- UPI / ¹û¶³Ó°Ôº Directory
Unique Person Indicator. ÌýIn house system to maintain a unique number for each unique person that maintains a relationship with ¹û¶³Ó°Ôº.Ìý Find UPI can be used by end users to search for a person's UPI number.Ìý This is done via the ¹û¶³Ó°Ôº Directory (logged on users only).
- Computer reps tool
Displays registered ¹û¶³Ó°Ôº Computer Reps and allows Reps to view details of their users' accounts.
Facilities management
Estates and Facilities manageÌýa number of building and logistic related services and their website is a great starting point to access their services.Ìý Those services supported by ISD include MyCampus,ÌýCMIS (room booking), and RiskNet.
Online room booking services are provided by CMIS Go (web portal) and CMIS (client application).ÌýThis system enables all staff and other registered users to book and view ¹û¶³Ó°Ôº's centrally-bookable space
Ìý
- MyCampus
Integrated Workplace Management System (IWMS) for estates management. MyCampus is ¹û¶³Ó°Ôºâ€™sÌýportal for managing support requests. Use this page to raise service requests for maintenance, repair, cleaning, setting up for an event, or moving. You can also view ¹û¶³Ó°Ôº's Buildings Register via MyCampus.Ìý
- RiskNet
Cloud hosted RiskNet service, used by ¹û¶³Ó°Ôº Estates for Incident management and Health and Safety
Library
The library runs a number of systems to allow students and staff to acces their services.Ìý These include Explore (ExLibris Primo) and PRMSÌý
- Explore (ExLibris Primo)
Front end tool for students and library services staff to access and manage library resources includingÌýborrowing andÌýelectronic resources
- Physical Records Management System
The Physical Records Management System (PRMS) replaces the Records Office System (ROS).Ìý PRMS is a part of Documentum.Ìý ContactÌýrecords.office@ucl.ac.ukÌýto get access.
Student teaching and support
Management and support of our students
- Moodle
Online teaching and learning environment. ÌýMoodle has a wide range of tools to support learning and teaching, including: share resources (documents, handouts, readings), support communication (forums, chat, blog, wiki), enable groupwork (wiki, database, forums, glossary), support assessment (feedback, grades, assignments (including Turnitin) and quizzes), manage administration (groups, calendar, usage reports, gradebook, questionnaire).
- Portico
Student information system comprised ofÌýSITS client for student services and registry staff and Portico e-Vision front end for general staff and student access
- Module Catalogue
Summary of all modules running at ¹û¶³Ó°Ôº
- Timetabling
Timetabling support is provided throughÌý/srs/timetabling-support-service.Ìý Timetable creation is done on CMIS, which is a desktop client application.Ìý EmailÌýtimetabling@ucl.ac.ukÌýto get a user account and download the application.Ìý ¹û¶³Ó°Ôº's online timetable enables students and stuff to view their personalised timetable
- Register¹û¶³Ó°Ôº (SEATS)
Captures and maintains a log of student attendance at teaching and learning events, student engagement with coursework/tutor meetings, and student performance/progress activity.Ìý Interfaces with CMIS and Portico
- Student Psychological Services
Student Psychological Services help and counselling assistance for students
- STaRT
The Student Triage and Referral ToolÌýis a digital tool for any ¹û¶³Ó°Ôº staff member worried about the wellbeing of a current ¹û¶³Ó°Ôº student.Ìý It is run by the support and wellbeing teams.
- ¹û¶³Ó°Ôº Profiles
Search and discovery tool to showcase the ¹û¶³Ó°Ôº community and its publishing, research, teaching and professional activities. ÌýReplaces IRIS
- Research Publication Service (RPS)
Online platform providing a hub for ¹û¶³Ó°Ôº researchers to manage a central record of their research outputs. ÌýIt works by capturing researcher’s publications from a range of sources such as Scopus, Web of Science, and CrossRef. Researchers can add records for publications manually, and can import publications lists. Ìý¹û¶³Ó°Ôº researchers upload their manuscripts in RPS, which are then made open access in ¹û¶³Ó°Ôºâ€™s repository, ¹û¶³Ó°Ôº Discovery. Publications in RPS populate researchers' IRIS profiles, which publicly showcase research
Reporting
Office of theÌýVP (Strategy) provides data and insight to inform management decision making.Ìý A number of reporting tools provide a front end to users to consume this data and derive their own insights.Ìý Tableau, Business Objects, and Power BI are all used.
- Tableau
Tableau based reporting
- Business Objects
Busines Objects based reporting
- Power BI
Power BI based reporting