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Our sample schedule will help you plan your hackathon.
An effortless hackathon requires careful pre-planning.
While聽participants will likely only be given high-level timings, all event organisers, hosts and speakers need to be clear on timings to keep the day on track and avoid overrun (which undermines participants鈥� experience).
Below is a sample of the schedule for our聽CreaTech Glossary hackathon. The aim of the hackathon was to create guides to key legal terms, to help those working in the creative sector to recognise and protect their legal rights.
Details in bold were shared with participants, all other timings were for organisers. It's especially important to know when to move to the next stage of the blueprint, as groups could easily spend the entire 90 minute session on the first few steps.
You can see the schedule in action in our .听
CreaTech Glossary hackathon schedule聽
(8:30 to聽9:00) Registration聽
(9:00 to聽9:15) Networking
[This also provides a buffer to allow for any latecomers/unexpected delays.]
(9:15 to聽9:30) Welcome
[This will outline why we're here/rules of engagement/roadmap.]聽
- 5 min speaker 1聽
- 5 min speaker 2聽
- 5 min speaker 3聽
(9:30 to聽9:45) Table icebreaker
[With collaborative events such as a hackathon it's helpful to start with a fun and short icebreaker to help the team to quickly start working together.听Here we used an Art Futures selfie challenge where each team was tasked with finding a specific piece of art to take a picture in front of.听They could then post this with the hashtag of the day to help with online engagement.]
(9:45 to聽10:00) Overview of methodology聽
- Speaker 1: why we're doing this 鈥� aims/objectives
- play
- Speaker 2: run through the eight-step methodology
(10:00 to聽11:30) Sample term together
[To give each team the confidence to use the methodology on their own, we ran through one sample term together 鈥� lead by instructors at the front of the room. This way each team could get comfortable with the process before adopting it on their own for the rest of the day.]
- 10:00 Pre-map (where individuals rate how confident they are with their knowledge of the term)聽
- 10:03 Step 1聽
- 10:10 Step 2聽
- 10:17 Step 3聽
- 10:27 Step 4 - in instructions, be sure to mention that they will have half hour for 4 + 5, give instructions for both, incl. both must be filled in (can't just skip to 5)聽
- 10:42 Step 5聽
- 10:50 Step 6聽
- 11:05 Step 7聽
- 11:10 Step 8聽
- 11:20 Post-map (where individuals rate how confident they are with their knowledge of the term having been through the exercise)聽
- 11:25 Break/padding if times run over聽
(11:30 to聽13:00) Term 1聽
- 11:30 Pre-map
- 11:33 Step 1
- 11:40 Step 2
- 11:47 Step 3
- 11:57 Step 4
- 12:12 Step 5
- 12:20 Step 6
- 12:35 Step 7
- 12:40 Step 8
- 12:50 Post-map
- 12:55 Break/padding
(13:00 to聽14:00) Lunch聽
(14:00 to聽15:30) Term 2聽
- 14:00 Pre-map
- 14:03 Step 1
- 14:10 Step 2
- 14:17 Step 3
- 14:27 Step 4
- 14:42 Step 5
- 14:50 Step 6
- 14:05 Step 7
- 14:10 Step 8
- 14:20 Post-map
- 14:25 Break/pad
(15:30 to聽17:00) Term 3聽
- 15:30 Pre-map
- 15:33 Step 1
- 15:40 Step 2
- 15:47 Step 3
- 15:57 Step 4
- 16:12 Step 5
- 16:20 Step 6
- 16:35 Step 7
- 16:40 Step 8
- 16:50 Post-map
- 16:55 Break/pad